Sr Fleet/DOT Manager in Charlotte, NC at MasTec Network Solutions

Date Posted: 5/5/2021

Job Snapshot

Job Description

Sr. Fleet Manager

Position Summary

Provide fleet management and DOT compliance leadership, guidance and training for all Mastec Network Solutions locations. Implement fleet directives, improve fleet safety performance, and ensure fleet policies and procedures are aligned with DOT, OSHA and all other governmental regulations. Responsible for coordinating all activities pertaining to these expectations with the Safety Committee Chairs, HR Generalists, Market Leadership and Fleet Staff at all sites.

Essential Job Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Serve as the subject matter expert for transportation department regulatory compliance (e.g. Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA).
  • Ensure compliance with state and federal regulations (DOT, FMCSA).
  • Ensure DOT drug / alcohol program is compliant with regulations and maintain compliance
  • Provide a comprehensive and accurate reports containing appropriate DOT metrics
  • Mentor the competency of managers in Fleet/DOT on management practices, protocols and procedures
  • Conduct an overall DOT compliance course 2 times per year
  • Conduct DOT compliance audits and institute a self-inspection protocol for all sites
  • Conduct maintenance vendor audits to determine maintenance compliance with FMCSR regulations
  • Conduct periodic inspections of 3rd party administration compliance with DQF, CSA & D&A program requirements
  • Monitor CSA Basic Scores to address trends and drive performance
  • Maintain roadside inspection documentation and coach field management on roadside inspection issues
  • Monitor and manage Hours of Service Compliance
  • Verify employment of former regulated employees when requested by outside companies.
  • Facilitate new hire orientation, ensuring appropriate DOT and other regulatory paperwork are completed, tracked, and filed as needed.
  • Perform audits to ensure compliance with Driver Qualification Files (DQF).
  • Coordinate DOT required drug & alcohol testing programs.
  • Ensures new and existing drivers are registered and comply with the FMCSA clearinghouse requirements
  • Review all DOT inspections Responsible to DATA Q any necessary DOT
  • Updates and maintains all processes to include 3rd party systems to have a complete driver qualification file on each driver and to ensure compliance with all DOT & FMCSA regulations.
  • Communicate changes to DOT & other regulatory requirements as needed to Operational Leadership.
  • Maintain the driver policy handbook, processes, and best practices for our drivers
  • Develop materials and conduct training for fleet personnel and drivers
  • With coordination of the Risk and Safety groups, assist with the implementation of the elements of a collision management process including coordination of reporting, investigation, documentation and management of incidents
  • Review accident data contents for accuracy and documents for all collisions.
  • Provide monthly scorecards which include tactics and activities from a national perspective
  • Teach PACE ride along principles to direct reports and management
  • Work cross-functionally (e.g., Operations, HR, Legal, Safety, Training) to ensure corporate policies effectively drive compliance with all laws, regulations and company policies and procedures
  • Support company mission, values, and standards of ethics and integrity
  • Apply sound communication and motivational techniques in leading, coaching, and developing employees. Requires consistency and follow-through of performance and employee related issues. Document substandard performance and work with site management on proper corrective action
  • Set an example of personal integrity and ethical business practices which provides a standard of conduct for all fleet personnel.
  • Conduct regular location visits to make observations and reinforce desired behaviors and processes.
  • Perform other duties as needed or assigned.

Job Requirements

Skills and Experience

  • Bachelor%26rsquo;s Degree or equivalent work experience
  • Experience
  • At least 5 (five) years of experience in administering company compliance/fleet programs and DOT regulations enforcement.
  • At least 5 (five) years of experience of managing 5 or more direct reports
  • Extensive knowledge and understanding of current transportation practices, DOT/CSA regulations and programs.
  • Knowledge of software applications including Microsoft Office software; (Word, Excel, Outlook, etc.).
  • Preferred but not required - Class A CDL with some verifiable driving experience

Ability to

  • Travel (minimum 50%)
  • Independently resolve regulatory issues with regulatory agencies
  • Utilize excellent verbal, written, and inter-personal communication skills.
  • Demonstrate analytical and problem-solving skills with strong attention to detail
  • Proficiently work numerical data and calculations.
  • Pass pre-employment background checks and drug screening
  • Deliver results and strive for continuous improvement
  • Be highly motivated, able to work independently
  • Confidently and effectively, handle confrontations with difficult individuals.
  • Establish and maintain good rapport with co-workers, supervisors, vendors, customers and others.
  • Maintain a high degree of confidentiality with sensitive information and perform all tasks with integrity
  • Testify in legal hearings
  • Maintain a valid driver%26rsquo;s license